Finance & Accounting System Guide

Every invoice, bill, payment, and pay run a business records ends up in one place: its books. This guide covers the part of Mantle that keeps those books, from the chart of accounts that figures gather under to the reports that read them back to you. It explains the double-entry ledger underneath without assuming you know it, shows where every control is, and says what each action does to your records.

This guide is for the business owner who needs accurate books without learning the mechanics of bookkeeping, and for the bookkeeper or accountant who knows the rules already and needs to see how Mantle does it: where the controls are, what each action posts, and what Mantle works out for you.

What's inside

• The chart of accounts: the headings your figures gather under, how to organise them into a tree, and how to lock, archive, and bulk-edit them.
• The general ledger: how every invoice, payment, and pay run posts as a balanced transaction, and the two ledger views that read it back.
• Manual journals: posting directly to the ledger, by hand, when you need to, and the rule that keeps every entry balanced.
• Bank and cash accounts: adding them, connecting a live bank feed, and bringing in statements from a file.
• Reconciling your accounts: matching what the bank shows against what your books say, line by line.
• Recording payments and settling invoices and bills: money in and out, and clearing what is owed against what is paid.
• Transfers and foreign currency: moving money between your own accounts, and handling other currencies, conversions, and period-end revaluations.
• The financial reports: the trial balance, profit and loss, balance sheet, and counterparty balance, with comparison periods and exports.
• Closing the year, a permissions reference, and a glossary of every term used.

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